Privacy Notice

This Notice explains how we at Paysquare Consultancy Ltd. collect, use, retain and disclose Personal Data collected from you on our website.

WHO WE ARE?

We are Paysquare Consultancy Ltd. incorporated in India in 2000 with headquarter at Pune. We help organizations in end to end payroll processing. You can find more about us at http://paysquare.com/.

We play the role of a data controller when we collect Personal Data from our employees, and the Personal Data we get from you on your visit to our website.

We play the role of data processor when we process or otherwise use Personal Data via or on behalf of a third party, and the Personal Data you provide us, as a registered user.

OUR COMMITMENT TO COMPLY WITH APPLICABLE LAWS

We commit and hence our Personal Data handling practices are continually reviewed to ensure compliance with the following laws and regulations:

The Indian Information Technology (Amendment) Act, 2008 and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Information) Rules, 2011.
Singapore’s Personal Data Protection Act, 2012.
European Union General Data Protection Regulation (GDPR), 2018.

PERSONAL DATA COLLECTION

We collect your Personal Data in the following ways:

Through information provided by you when you visit our website:
1. You provide us Personal Data such as Name, email, phone number, company name when you visit our home page and request for a demo;
2. You provide Personal Data such as Name, email, website when you visit out blogs and leave a reply;
3. You provide Personal Data such as name, email, phone, website, company, company website when you visit our Reach out or Contact us Page;
4. You provide Personal Data such as Name, Phone Number, E-mail, address when you visit our Careers page;
Through information provided by you as registered user of our My Payroll Portal, My LMS Portal, My ITR Portal:
1. You provide us your PI such as User code, Password;
Through Information provided by you as a new user of our ITR Portal:
1. You provide us your PI such as Reference Code, E-mail Id, User name, Password, PAN, Mobile Number;
Through cookies on our Website:
The cookies collect information about you when you use our website. For more information about cookies, please refer to the ‘Cookies Information’ section on this Notice.

PERSONAL DATA PURPOSE & USAGE

We use the collected Personal Data:

To provide our products and services to you,
Legal basis-
1. The processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you.
2. The processing is necessary for compliance with a legal obligation we have.
3. The processing is necessary for the purposes of a Legitimate Interest (defined below) pursued by us.
To provide and manage your account(s) and our relationship with you,
Legal basis-
1. The processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you.
2. The processing is necessary for compliance with a legal obligation we have.
3. The processing is necessary for the purposes of a Legitimate Interest pursued by us.
To keep you informed about products and services you hold with us and to send you information about products or services (including those of other companies) which may be of interest to you,
Legal basis-
1. The processing is necessary for the purposes of a Legitimate Interest pursued by us.
To contact you,
Legal basis-
1. The processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you.
2. The processing is necessary for compliance with a legal obligation we have.
3. The processing is necessary for the purposes of a Legitimate Interest pursued by us.
To meet our regulatory and reporting obligations,
Legal basis-
1. The processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you.
2. The processing is necessary for compliance with a legal obligation we have.
3. The processing is necessary for the purposes of a Legitimate Interest pursued by us.
To evaluate, develop and improve our services,
Legal basis-
1. The processing is necessary for the purposes of a Legitimate Interest pursued by us.
Verification and Authentication of user,
Legal basis-
1. The processing is necessary for compliance with a legal obligation we have.
2. processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you.
To provide you career options,
Legal basis-
1. Where we have your consent.

LAWFUL GROUNDS FOR USING YOUR PERSONAL DATA

We are permitted to process your personal data in compliance with GDPR by relying on one or more of the following lawful grounds:

You have explicitly agreed to us processing such information for a specific reason;
The processing is necessary to perform the agreement we have with you or to take steps to enter into an agreement with you;
The processing is necessary for compliance with a legal obligation we have;
The processing is necessary for the purpose of a legitimate interest pursued by us, such as (“Legitimate Interest”):

To provide services to you;
To ensure that our customer accounts are well-managed;
To evaluate, develop or improve our products and services; or
To keep our customers informed about relevant services, unless you have indicated at any time that you do not wish us to do so;
To market our products or services, unless you have indicated at any time that you do not wish us to do so;

RETENTION AND DISPOSAL OF PERSONAL DATA

We retain and use your Personal Data as long as it is necessary for fulfilment of the respective purposes as specified in this section and/or to meet our legal and regulatory obligations. We shall dispose the Personal Data as per the Company Policy.

CHOICE & CONSENT

On our website, every page that collects Personal Data from you, states the purpose of collection of Personal Data. If you agree to the purpose, you can provide your Personal Data and thus give your consent to us to use the Personal Data provided for the stated purpose.

If, at any point, we decide to use your Personal Data for a different purpose, we will notify you and obtain your consent.

You can withdraw your consent at any point in time by reaching out to us as at details mentioned in the ‘Contact Us‘ section. Consequences of withdrawal will be communicated to you and, on your agreement, your request for withdrawal will be processed.

COOKIE INFORMATION

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

The cookies collected by Paysquare fall under the following two categories-

Strictly Necessary Cookies: Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies
Statistic Cookies: Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously

Below is a list of cookies used on our website along with a description of what they are used for.

Sl. No.	Name of Cookie	Owner	1st/3rd Party	Expiry period	Purpose
1	ASP.NET_SessionId	mypayroll.paysquare.com	1st Party	Session (During Browsing )	Preserves the visitor's session state across page requests.
2	_utma	mypayroll.paysquare.com	1st Party	2 years	Collects data on the number of times a user has visited the website as well as dates for the first and most recent visit. Used by Google Analytics.
3	_utmb	mypayroll.paysquare.com	1st Party	Session (During Browsing	Registers a timestamp with the exact time of when the user accessed the website. Used by Google Analytics to calculate the duration of a website visit.
4	_ utmc	mypayroll.paysquare.com	1st Party	Session (During Browsing)	Registers a timestamp with the exact time of when the user accessed the website. Used by Google Analytics to calculate the duration of a website visit.
5	_utmt	mypayroll.paysquare.com	1st Party	Session (During Browsing)	Used to throttle the speed of requests to the server.
6	_utmz	mypayroll.paysquare.com	1st Party	6 months	Collects data on where the user came from, what search engine was used, what link was clicked and what search term was used. Used by Google Analytics.
7	ASP.NET_SessionId	myitr.paysquare.com	1st Party	Session (During Browsing)	Preserves the visitor's session state across page requests.
8	__GA	myitr.paysquare.com	1st Party	2 years	Used to distinguish users.
9	ASP.NET_SessionId	https://mylms.paysquare.com/	1st Party	Session (During Browsing)	Preserves the visitor's session state across page requests.
10	__utma	https://mylms.paysquare.com/	1st Party	2 years	Collects data on the number of times a user has visited the website as well as dates for the first and most recent visit. Used by Google Analytics.

Note: Only “ASP.NET SessionId” is a type of Strictly Necessary cookie collected.

You can find more detailed information about cookies and adjusting your browser settings to refuse the use of cookies by visiting http://www.allaboutcookies.org/manage-cookies/

Each of these third parties are governed by their own privacy policies. Please go through their privacy policies to get information on their Privacy Practices.

DISCLOSURE

Personal Data collected from you will not be disclosed to any third-party. Exception to this is when such disclosure is necessary for compliance to any legal and/or law enforcement obligations. We will do so after following necessary due processes. If anything, other than this is to be disclosed, will obtain consent from the user.

We will make every effort, where possible, that such mandated disclosures are communicated to you.

ACCESS & CORRECTION

When Personal Data is directly collected from you, you can update or correct your Personal Data by updating your profile details using your registered account. This is applicable only for registered users.

For other visitors to the website who have provided their Personal Data through online forms like ‘Contact Us’, they can call support contact number available on our website to get Personal Data corrected.

DATA SECURITY

We are committed to protecting your Personal Data in our custody.

We take reasonable steps to ensure appropriate physical, technical and managerial safeguards are in place to protect your Personal Data from misuse, loss, unauthorized access, modification, disclosure, transmission, and deletion. We have implemented reasonable security practices and procedures through Information Security Policies. We retain and use Personal Data for purpose and use as specified in ‘Personal Data Purpose and Usage’ section of this Privacy Notice

DATA TRANSFER

Paysquare shall not transfer Personal Data received from you to any other entity or geography unless it is necessary for the performance of the lawful contract between Paysquare or any person on its behalf and you.

You can contact us to obtain a copy of safeguards provided to the Personal Data which is transferred. Contact details are provided in the “Contact Us” section in this Privacy Notice.

LINKS TO OTHER WEBSITES

Our Website has links that redirects you to our social networking pages of Facebook, Twitter, LinkedIn, Google +, and YouTube and other sites where we may have pages in future. These pages are hosted on separate sites that are governed by their own privacy policies. Please go through their privacy policies to get information on their Privacy Practices.

DO NOT CALL

We may use your Contact Number to call, SMS, Fax you for our services and other legitimate interest. At any time you wish to opt-out of receiving any calls, SMS, or faxes, or register your Singapore phone number with DNC Register in Singapore, you can inform us on the details provided under the Contact Us section of this Privacy Notice.

COMMON RIGHTS PROVIDED TO YOU UNDER GDPR and PDPA

In case you are accessing the website from within the European Economic Area and/or Singapore, we are committed to providing you with the following rights where you can exercise:

Rights under GDPR	How we facilitate your Rights?
Right to be Informed	We aid this right to you through our Privacy Notice Our Privacy Notice communicates how we handle your Personal Data collected through our website. For any further information, feel free to contact us.
Right of Access	Under GDPR, you can contact us to get access to your Personal Data along with information regarding its purpose, disclosure, categories of Personal Data, storage period, source of collection of Personal Data, confirmation whether they are being processed or not. Under PDPA, in case where we are a Controller, and you access our website from Singapore, you may request a copy of ways in which your Personal Data has been used or may have been used or disclosed by us within a year from the date of your raising of the request.
Right to Rectification	As a registered user, you can rectify your provided details anytime by accessing your account and editing the details. As a visitor, you can call support contact number available on our website to get the information corrected.

Rights under GDPR

How we facilitate your Rights?

Right to be Informed

We aid this right to you through our Privacy Notice

Our Privacy Notice communicates how we handle your Personal Data collected through our website. For any further information, feel free to contact us.

Right of Access

Under GDPR, you can contact us to get access to your Personal Data along with information regarding its purpose, disclosure, categories of Personal Data, storage period, source of collection of Personal Data, confirmation whether they are being processed or not.

Under PDPA, in case where we are a Controller, and you access our website from Singapore, you may request a copy of ways in which your Personal Data has been used or may have been used or disclosed by us within a year from the date of your raising of the request.

Right to Rectification

As a registered user, you can rectify your provided details anytime by accessing your account and editing the details.

As a visitor, you can call support contact number available on our website to get the information corrected.

ADDITIONAL RIGHTS PROVIDED TO YOU UNDER GDPR

In case you are accessing the website from within the European Economic Area, we are committed to providing you with the following additional rights where you can exercise:

Right to Erasure	You can contact us to get your Personal Data deleted or erased.
Right to Restriction of Processing	You can contact us and request restriction of further processing in case: You contest the accuracy of Personal Data provided to us and you like to restrict its processing for a period enabling us to verify the Personal Data. You think the processing of Personal Data is unlawful and request restriction instead of deletion.
Right to Data Portability	You can contact us to get your Personal Data in a structured, machine-readable format and if you want, can have it transmitted to another organisation.
Right to Object	We send you emails containing our marketing material when you opt in for it at the time of registration. You can choose to opt out of receiving marketing material from us anytime by clicking on the unsubscribe link at the bottom of the marketing email that you receive from us.
Right not to be subject to Automated individual decision-making, including profiling	We do not process your Personal Data for automated decision-making including profiling.
Right to lodge a complaint with the Supervisory Authority	You have the right to lodge a complaint with a supervisory authority, in the particular Member State of your habitual residence, place of work or place of an alleged infringement of the General Data Protection Regulation.

We will verify your identity when you exercise these rights. For exercising your rights and getting information about any limitations which apply on them, you can reach out to us at the contact details given below.

NOTIFICATION OF CHANGES

We reserve the right to amend this Privacy Notice at any time. We will update our Privacy Notice with a new effective date stated at the beginning of it. Our processing of your Personal Data will be governed by the practices set out in that new version of the Privacy Notice from its effective date onwards.

CONTACT US

For any further queries and complaints related to privacy, or exercising your rights under GDPR, or any further information on our Privacy Practices and Policies, you could reach us at: crm@paysquare.com

Your queries will be addressed within one month of receipt of such requests. In case of any delay in addressing such requests, the delay will be communicated to you within a month of receipt of request.